JobMaster User Manual

 

Version 4.00 / 12/08/2008

 

Copyright © 2002 – 2008 Mindleads Technology


Contents

 

Copyright 3

Document Conventions. 4

Icons. 4

Typographic Conventions. 4

Introduction. 5

System Requirements. 6

Hardware. 6

Software. 6

Install JobMaster 7

Install from CD-ROM.. 7

Install by Archive File. 7

Installation Process. 8

Getting Started. 15

Using JobMaster 16

Create Jobs. 16

Enter Job Name. 16

Define Job Startup. 17

Define Job Chain. 18

Set Actions. 19

Options for File-Actions. 21

Options for Run Programs. 23

Maintain Source. 24

Maintain Destination. 25

Logical directory. 25

FTP Server 26

FTP Options. 27

Set File Conversions. 28

Overview File Conversions. 30

Text to Excel Conversion (txt to xls) 31

Working with JobMaster 32

Start / Stop Jobs. 32

Run jobs manually. 33

Monitoring jobs. 34

Alarm Status. 35

Log file. 36

Show recent messages (LogViewer) 37

Configuration. 38

Configure Log file. 38

Conversion Options. 40

Set PDF Conversion. 40

Convert Document Properties. 41

Acrobat PDFWriter Method. 41

Acrobat Distiller Method. 41

Options for Acrobat PDFWriter 42

Options for Acrobat Distiller 44

Conversion Watchdog. 48

Force Mode. 49

General Settings. 50

Technical Information. 51

Command Line Options. 51

Required Files. 63

Registry Settings. 63

 

Copyright

 

Copyright © 2008 Mindleads Technology. All rights reserved.

 

No part of this documentation may be stored in a retrieval system, transmitted or reproduced it in any way, except in accordance with the terms of the applicable software license agreement. This documentation contains proprietary information of Mindleads Technology and / or its suppliers.

 

Software products of Mindleads Technology or its sales companies may contain software components of other software producers.

 

Microsoft®, Windows®, NT®, EXCEL®, Word® and PowerPoint® are registered trademarks of Microsoft Corporation.

 

Adobe®, Acrobat®, Acrobat PDFWriter®, Acrobat Distiller® and Postscript® are registered trademarks of Adobe Systems Incorporated.

 

IBM® and Lotus® are registered trademarks of International Business Machines Corporation.

 

Intel® and Pentium® are registered trademarks of Intel Corporation.

 

WordPerfect® is a registered trademark of Corel Corporation.

 

UNIX® is a registered trademark of Open Group.

 

Mac OS®, Macintosh® are registered trademarks of Apple Computer Incorporated.

 

SAP is a registered trademark of SAP AG.

 

HTML, XML and XHTML are registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology.

 


Document Conventions

Icons

 

Icon                           Meaning

 


question

Note

exclamation2

Caution

Tip

 

Typographic Conventions

 

Type Style                Represents

 


Example text

Characters or words cited according to the user interface.

Example text

Symbolizes an exact user input, for example file names, folder names, variable names or parameter names.

<Example text>

Characterizes a variable user input. Pointed brackets indicate that you replace these words or characters with appropriate entries.

 


Introduction

 

JobMaster is a powerful task scheduler with built-in conversion and file replication functions. It automatically converts files or documents through entire directory structures into numerous file-formats. JobMaster can manage over 250 different file conversions.

 

JobMaster is also used to schedule operations such as directory replication, moving of directories, and converting files into different file formats. Jobs can be configured to start automatically after a defined period of time, or daily at any chosen time. JobMaster does not only support local- and network drives but also serves FTP-Servers with its built in FTP-Client.

 

JobMaster makes it easy to keep your website up-to-date, replicates your directories and converts your business documents or directory structures to more than 40 different file formats. Not only does JobMaster replicate and convert, but also delete files and directories.

 

Moreover, JobMaster is able to start files automatically. Besides regular executable files such as .exe or .bat, JobMaster is able to start any file type that is registered in the Windows operating system.

 

Internally, JobMaster offers an open and modularly constructed architecture. Through Smart Queue Technology, jobs are embedded in a so-called Job Engine circle, which ensures the maintenance of the sequential processing of the job queue, even if a job takes more time than initially planned. The internal file buffer Internal File Storage guarantees highest stability, even with slow network connections. The monitoring interface Watchdog provides job integrity, even in case of failing file conversions.

 


System Requirements

Hardware

 

The following hardware equipment is necessary for installation and use of JobMaster software:

 

Minimum:

 

 

Recommended:

 

 

Software

 

JobMaster runs on following operating systems:

 

 

Additional software:

 

 

 

questionWindows 2000 / 2003 / XP / Vista require computer administrator rights to do the installation.


Install JobMaster

 

Normally, the installation process runs without interruption. Depending on the version of your operating system, it may be necessary to update some system components. The installation program automatically detects the required system components and downloads them from the internet if necessary. If you do not have access to the internet, please contact the support-team of Mindleads Technology.

 

 

Install from CD-ROM

 

 

 

Install by Archive File

 

 

 

 

 

 

 

 

 

 

 

 

questionThe installation-software detects already installed versions. If JobMaster is already installed, the version will be updated.

                  

 

exclamation2Make sure to quit any running instances of JobMaster before starting the installation process. To do so, click the jm1616 icon in the taskbar with the right mouse button and select Exit from the appearing menu.


Installation Process

 

1.    The window below appears. Click Next to start the installation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


2.    Carefully read the license agreement and select I accept the terms in the license agreement  if you agree to the license conditions.

 

 Click Next to continue.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



3.    Enter your full name and organization in the text boxes User Name and Organization.

 

Normally, JobMaster is installed for all users. Choose Only for me if you want to install JobMaster only for the currently logged-in user. This provides that the program-icon in the start menu is not visible for other users.

 

Click Next to continue.

 

 

 


 


4.    Select the language for program documentation and online help. You can choose either English or German. This setting does not affect the language of the program; it refers only to the documentation.

 

Click Next to continue.


 


5.    You can change the directory in which JobMaster will be installed. The setup program suggests to install JobMaster in your standard program files folder.

 

In order to install JobMaster in a different directory, select Custom and enter the path you prefer in the appearing window.

 

The installation software creates a program icon on your desktop. Deactivate Create program icon on desktop, if you don’t want a program icon on the desktop.

 

Click Next  to continue.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


6.    Click Install to start copying the files. If the installation program indicates any running program, try to close them.

 


 


7.    Wait until the installation has completed and click Finish.

 

In order to start JobMaster immediately, enable the check box Launch the program and click Finish.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


8.    JobMaster is now installed. To complete the installation, it may be necessary to restart your system. The installation program will notify you if a system restart is required.

 

 


Getting Started

 

Before you start using JobMaster, we highly recommend to familiarize with the functions of the toolbar. It enables you to navigate and handle JobMaster very easily.

 

Icons             Meaning

 


Starts a job for automatic operation (Start)

Deactivates a job (Stop)

Runs a job (Run)

Cancels the current job (Cancel)

Job properties (Properties)

Deletes a job (Delete)

Views (Tiles, Small Icons, Details)

Show recent messages (LogViewer)

JobMaster Configuration (Options)

 

 

 


Using JobMaster

 

Before you can use JobMaster, you have to create at least one job. To start JobMaster, click the  icon which has been automatically installed on your desktop or select it from the start menu [START / Programs / JobMaster / JobMaster].

 

The JobMaster console appears. Double-click Add Job or select Add Job in the File menu to add a job.

 

Create Jobs

Enter Job Name

 

Enter any name in the text box Job name. It is recommended to use a descriptive name.

Example: <Publish Documents>

 


Define Job Startup

 

Use the General tab to set an automatic or manual execution for the jobs. Choose any of the following options:

 

·         Manual start: The user manually starts the job.

 

·         Run at program start: The job starts as soon as the JobMaster Software will be started.

 

·         Automatic start by interval: The job starts according to the entered interval. You can vary the length of the interval from 1 minute up to 3 weeks. Choose any of the following intervals:

1 – 59 minutes

1 – 24 hours

1 – 21 days

1 – 3 weeks

 

·         Daily start by time: This starts the job daily at a defined time.

 

 

 

question
 


If two or more jobs are overlapping in time, the next job starts automatically after the current job has finished operating.


Define Job Chain

 

With Job Chain Option you can daisy chain one or more jobs. In order to enable Job Chain, click the checkbox Job chain and then click Set.

 

 

The job displayed in blue color is the current job, represented by sequence no. 1. All following jobs in list will be executed automatically.

 


Set Actions

 

Use the Action tab to select an action for the current job. Choose any of the following options:

 

·         Copy / Copy and convert

Copies files from the specified source drive to a destination directory. If you choose any conversion for this action, JobMaster will first convert the corresponding files, and then copy them in the destination drive.

 

·         Move / Move and convert

This action moves files from the specified source drive to a destination directory. The files will be copied to a temporary directory first, and will be deleted later in the source directory, if the copy process was successful. If you choose any conversions for this action, JobMaster will first convert the matching files, then copy them to the destination drive and delete them in the source drive after successful copying.

 

·         Convert only

This action only converts files that correspond to the file extensions you have selected under Conversion. For example, if you have selected the conversion for .doc and .xls, the matching files of the source drive will be converted rather than copied. To use this action you must select at least one conversion.

 

 


 

·         Run program, folder or internet resource

Run any program, file, folder or internet resource. Not only can you run any executable file like .exe, .bat or .cmd, it also possible to run any file that has a valid shell association. For example, you can set JobMaster to run a word file (.doc). JobMaster then starts the application associated with the file extension .doc (Winword) and opens the file in it.

 

You can also enter any valid internet address. For example:

http://www.mindleads.com/en

JobMaster will start then the default internet browser and displays the selected internet address in it.

 

·         Delete

This action deletes a file or directory. Use the Recursive Mode in order to configure the action to delete all files and subfolders of the source directory. If you enter a specific file extension, then only matching files will be deleted. Use All Files to delete all files in the source directory. If the selected directory contains any subfolders, and the Recursive Mode is disabled, then only the contents of the directory will be deleted.

 


Options for File-Actions

 

There are additional options for the actions copy / move / convert. Choose the Options button under the Action tab to select any of the following options:

 

·         Overwrite existing file(s)

Overwrite files that already exist in the destination directory.

 

·         Only process newer file(s)

Copies only files that either do not exist in the destination directory yet or have a newer modification date in the source directory. When JobMaster converts files, it checks the file name given by the conversion rather than the original file name.

Example: Copy the source file C:\File1.doc to D:\ and convert it into pdf format. In this example JobMaster checks, if File1.pdf already exists in the destination directory, and if the file has a newer modification date than the file in the source directory.

 

·         Recursive Mode (include subfolders)

This option will include any subfolders in the source directory. For the actions copy / move / convert, the folder structure will be completely imitated in the destination directory. If the job is configured to use the delete action, then all files and subfolders will be deleted in the source directory.

 

·         Process hidden file(s)

Include also hidden files (files with hidden attribute).

 

 

·         Exclude file(s)

You have the possibility to exclude files from processing. Excluded files will not be considered during future actions. In order to exclude files, enter a character or a character string which is part of the file name in the text box. When any of the string matches any part of the filename to be processed, that file will be excluded from being processed.

 

Example 1:

Entered value: Data

All files which contain the character string Data will be excluded from future actions. For example:

 

Business data.doc

DATA1.xls

Data-sampling.txt

 

You are also able to enter a single character.

 

Example 2:

Entered value: -

All files containing the character - will be excluded. For example:

 

Business-data.doc

-Business.xls

Data sampling - 1.txt

-template-.doc

 


·         Process any source file that is

Use this option to process only older or newer source files. Maximum days are limited to 999.

 

Example:

Process any source file that is older than 60 Days

 

Only files older than 60 days will be processed.

 

You can use different date attributes:

 

Files modified: date of the last modification

Files created: creation date of the file

Files last accessed: Last read or write access to file

 


Options for Run Programs

 

There are additional options for the action run program or registered file. In the Action tab, click the Options button to select any of the following additional options:

 

·         Restore original size and position, give focus

The window of the started program will be restored to its most recent size and position. The program will be activated (has focus).

 

·         Minimize window, give focus

The program will be started with minimized window with focus.

 

·         Maximize window, give focus

The program will be started with maximized window with focus.

 

·         Restore original size and position, no focus

The window of the started program will be restored to its most recent size and position, the currently active window remains active (no focus).

 

·         Minimize window, no focus

The program will be started with minimized window, the currently active window remains active (no focus).

 

·         Hide program

The window of the started program will be hidden. It is not visible for the user, that means you are not able perform any interaction with it. This option is recommended, for example, if you plan to start a batch file in the background, whose execution should not be visible on the screen.

 


·         Asynchronous execution
Asynchronous execution of files is the default setting. In this mode JobMaster does not wait for the completion of the file at runtime.

 

·         Synchronous execution

In synchronous mode JobMaster waits for the completion of the program. This may be helpful for batch files.

 

 

exclamation2If you run a program in synchronous mode, make sure that the program does not ‘hung’ at runtime. After execution of a program in synchronous mode, JobMaster does not have any control over it. In error case it would wait for ever.

 


Maintain Source

 

Use the Source tab to define information for the source directory / source file. You are able to define a single file, the content of a directory or a single file from an internet resource (URL) as source.

 

·         Directory on disk- or network drive. Example: C:\My Documents

·         Single file on disk- or network drive. Example: C:\My Documents\File1.doc

·         Single file from internet resource (URL).

Example: http://www.domain.com/data/file1.xls

 

Use the Browse button for easier navigation, or directly enter the path / file name in the text box. Always enter a fully qualified path. JobMaster also accepts UNC path (Universal Naming Convention) as source. Look at the following example for a UNC path / file:

 

UNC-directory:         <\\server\share\documents>

UNC-file:                 <\\server\share\documents\My File.doc>

 

If you define a directory as source, there are further options available. Select All files to include all files of the defined path in the execution. Select specific filetype to restrict the file search to a specific file extension. When you choose the file extension doc for example, then only doc-files are considered during the current job. Make sure to enter only alphanumeric characters and avoid additional symbols like . or *. You can enter multiple file extensions. Separate them with blanks.

Example: doc xls txt rtf pdf exe

 


Maintain Destination

 

Use the Destination tab to define the destination of the copied or moved (converted) files. You can either choose a logical directory or an FTP server as destination.

Logical directory

 

A logical directory is any path constructed according to Windows 32 conventions. Either local or network drives are supported. UNC path are also supported by JobMaster. Always enter a fully qualified path. Example:

 

Network drive:     <X:\Inetpub\wwwroot\docs>

UNC path:        <\\server\share\wwwroot\docs>

 

JobMaster is checking whether a valid drive has been entered. JobMaster does not check the path behind the drive, because it automatically creates any entered path which does not exist yet.

 

Delete destination directory

This option deletes the whole content of the destination directory before the process starts.

exclamation2
 


This option deletes ALL FILES AND SUBFOLDERS in the destination path without further warning.

 


FTP Server

 

If you define an FTP server as destination, files will be copied directly via FTP (File Transfer Protocol).

 

Hostname / Address

Enter the FTP server’s fully qualified hostname in the text box. Make sure not to use any forward slash /. Example:

<ftp.mindleads.com>

 

Port

Enter the corresponding FTP server port. In case you do not enter any port in the text box, JobMaster will use the FTP standard port (21).

 

Path

Enter the path of the destination directory in the text box, but avoid entering a forward slash / at the beginning. Example:

<pub/wwwroot/docs>

 

Username / Password / Anonymous Login

If a user account is needed for access to the FTP server, enter a valid FTP user account with write access. Use Anonymous login in case the FTP server is configured to accept it, but generally an anonymous user does not have write access on an FTP server. To guarantee the highest possible security, it is recommended to create your own FTP user account with write access on the FTP server.

 


FTP Options

 

Use the Options button to choose any of the following extended configurations for the entered FTP server:

 

Binary Transfer

The Binary transfer mode will successfully transfer all types of files, including ASCII text files. In contrast to ASCII transfer, this mode does not alter files.

 

ASCII Transfer

Use ASCII transfer to transfer ASCII text files much faster than in the binary mode. It also adjusts invisible characters (such as the line-feed character) which appear at the end of a line and are different on Windows, MacOS and UNIX computers. Only use this mode for transferring ASCII files.

 

Use Proxy

If this option is selected, JobMaster will establish the connection to the FTP server via a proxy server.

 

Hostname / Address

Enter the fully qualified name of the proxy server, but avoid entering any forward slash / in the text box. Example:

<proxyserver.mindleads.com>

 

Port

There is no default value for the port of the proxy server. Ask your system administrator, if you are unsure.

 

hint
 


         In general binary transfer is sufficient, so if you are not sure, set it as default.


Set File Conversions

 

Use the Conversion tab to set file conversions. In order to use this function, Office 2000 or higher has to be installed on your system. You may define up to 650 different file conversions. JobMaster can convert any of the following file types as source format:

 

·         Word Document Format (.doc;.docx)

·         Excel File Format (.xls;.xlsx)

·         PowerPoint Presentation Format (.ppt;.pptx)

·         Web Page (.htm;.html)

·         ASCII Text File (.txt)

·         XML File Format (.xml)

·         Rich Text Format File (.rtf)

·         WebArchive File (.mht;.mhtml)

·         Comma Separated Values File (.csv)

·         Data Interchange Format File (.dif)

·         dBASE File (.dbf)

·         Works 2.0 File / Lotus Worksheet (.wks)

·         Symbolic Link Format File (.slk)

·         PowerPoint SlideShow File (.pps)

·         Word Template (.dot)

·         Excel Template (.xlt)

·         PowerPoint Template (.pot)

·         Text with Layout Format (.ans)

·         WordPerfect 5.0 File (.doc)

·         WordPerfect 6.x File (.wpd)

·         Lotus 1-2-3 File (.wk1;.wk3;.wk4)

·         Outlook Address Book File (.olk)

·         Personal Address Book File (.pab)

·         Schedule+ Contacts File (.scd)

·         Windows Write File (.wri)

·         Works 4.0 File (.wps)

·         Word for Macintosh Format (.mcw)

·         Excel Text File (.prn)

·         Query File Format (.iqy)

·         Quattro Pro/DOS File (.wq1;.wb1)

·         Excel 4.0 Macro File (.xlm;.xla)

·         Excel Workbook File (.xlw)

·         SAP Report Writer File (.rpw)

·         Harvard Graphics Show File (.sh3)

·         Harvard Graphics Chart File (.ch3)

·         Freelance 1.0 - 2.1 Files (.pre)

·         Visio Drawing (.vsd;.vdx)

·         Visio Shapes File (.vss;.vsx)

·         Visio Template (.vst;.vtx)

·         Visio Workspace File (.vsw)

·         Scalable Vector Graphics File (.svg;.svgz)

·         AutoCAD Drawing (.dwg;.dxf)

·         Compressed Enhanced Metafile (.emz)

·         Enhanced Metafile (.emf)

·         GIF Format (.gif)

·         JPG Format (.jpg)

·         PNG Format (.png)

·         TIF Format (.tif)

·         Windows Bitmap (.bmp;.dib)

·         Windows Metafile (.wmf)

The conversions will be applied to all files with a corresponding file extension.

 

Set file conversions rules:

 

In order to add a conversion rule, select first the source format. Then select the desired target format that should be used for conversion rule. Then click ‘Add Rule’. You can add up to 40 different conversion rules per job.

 

 

To remove a conversion rule, select the conversion rule with the left mouse button then click the ‘Remove’ Button. To remove all rules, click ‘Remove All’.

 

hintFor best conversion results it is recommended that Office 2007 and Acrobat 8 or higher is installed on your system.


Overview File Conversions

 

The following table shows an overview of all possible file conversions.

 

Textfeld: Target format

Source format

 

Adobe Acrobat Format (.pdf)

Web Page (.htm;.html)

ASCII Text File (.txt)

Word Document Format (.doc)

Rich Text Format File (.rtf)

Word Template (.dot)

Text with Layout Format (.ans)

WordPerfect 5.0 File (.doc)

WebArchive File (.mht;.mhtml)

Works 4.0 File (.wps)

XML File Format (.xml)

Web Page, filtered (.htm)

Comma Separated Values File (.csv)

Data Interchange Format File (.dif)

Excel 2.1 (.xls)

Excel 3.0 (.xls)

Excel 4.0 (.xls)

Excel 5.0 / 95 (.xls)

Excel 97-02 & 5.0/95 (.xls)

dBASE II (.dbf)

dBASE III (.dbf)

dBASE IV (.dbf)

Works 2.0 File / Lotus Worksheet (.wks)

Excel Template (.xlt)

Symbolic Link Format File (.slk)

Windows Bitmap (.bmp)

GIF Format (.gif)

JPG Format (.jpg)

PNG Format (.png)

Web Page, dual (.htm; .html)

Web Page, V3 (.htm; .html)

PowerPoint Presentation Format (.ppt)

Powerpoint 7 (.ppt)

Powerpoint Template (.pot)

PowerPoint SlideShow File (.pps)

TIF Format (.tif)

Word Document (.doc)

a

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Excel File (.xls)

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PowerPoint Presentation (.ppt)

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a

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Web Page (.htm;.html)

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ASCII Text File (.txt)

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XML File (.xml)

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Rich Text File (.rtf)

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Web Archive File (.mht;.mhtml)

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CSV File (.csv)

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DIF File (.dif)

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dBASE File (.dbf)

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Works 2.0 File / Lotus Worksheet (.wks)

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Symbolic Link File (.slk)

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PowerPoint Slideshow(.pps)

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Word Template (.dot)

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Excel Template (.xlt)

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PowerPoint Template (.pot)

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Text with Layout File (.ans)

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WordPerfect 5.0 File (.doc)

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WordPerfect 6.x File (.wpd)

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Lotus 1-2-3 File (.wk1;.wk3;.wk4)

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Outlook Address Book File (.olk)

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Personal Address Book File (.pab)

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